The daily 15 minutes: decline rate (card-testing tripwire), flag-queue depth vs review capacity, alert and dispute arrivals, and refund-SLA compliance. Weekly: KPI snapshot against forecast, filter false-positive sampling, and a look at what December's dispute detection is already showing. The discipline: metrics daily, decisions weekly, rule changes never (runbooks excepted) — November rewards consistency over cleverness.
The daily 15
Same time every morning:
- Decline rate vs baseline — the card-testing and payment-issue tripwire. A doubling overnight is a runbook activation, not a curiosity.
- Flag-queue depth — queue growing faster than review capacity burns it down means calibration drift or an attack; catch it at 20 orders deep, not 200.
- Arrivals — new alerts actioned within their 24–72h windows, new disputes acknowledged same-day.
- Refund SLA — cancellations and oversells refunded same-minute, returns processed within 48h of receipt. Refund lag is the quietest dispute generator of the season.
The weekly 30
- Forecast check: actual orders and flags vs the forecast — big deviations reprice the January dispute wave and its capacity plan.
- False-positive sample: pull 10 flagged-then-cleared orders; if 9 were obviously fine, the calibration is taxing review capacity you'll want later in the month.
- Early tail reading: disputes arriving now are mostly October orders — their reason mix previews what BFCM's own tail will look like at 3x. A cluster of unrecognized-charge filings now means a descriptor or receipt problem compounding daily.
Everything else — rule edits, threshold moves, process changes — waits for December unless a runbook says otherwise. Aurai carries the dispute-response load throughout, which is what keeps the daily 15 at 15.
Frequently asked questions
How much time should dispute ops take during November?
15 minutes daily + 30 weekly if prep was done and automation carries response work. Hours-per-day means either prep gaps or manual processes meeting peak volume.
What November signal best predicts January trouble?
The reason-code mix of disputes arriving now — October orders previewing the BFCM tail. A pattern visible in November is fixable before it scales 3x.
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